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Terms

What’s Included in a Yale Educational Travel Program

A comprehensive educational program with a Yale professor and/or local experts

Excellent ship or hotel accommodations (or the best available in remote areas)

Prices based on two persons sharing a room with private bath

Port charges on cruises

Bus transfers and luggage handling

Tours as listed in final itineraries

Meals as indicated in final itineraries

Services of experienced tour directors and local guides

Pre-trip information

UHC Global Travel Assistance (formerly FrontierMEDEX coverage - see FAQ for details)

 

What’s Not Included

Airfare from your home to the starting point of the program and back home at the end of the program. Our travel vendors will be glad to assist you in making your air reservations.

Deviations from the announced itinerary.  There is no refund should you decide not to take part in any of the included activities or accommodations.

Passport and visa fees

All personal items and other items not specifically mentioned as included in the itineraries.

Personal travel and medical insurance, which we strongly recommend in case you need to cancel your program participation or to cover medical treatment when you are abroad.

 

Enrollment Eligibility

Yale Educational Travel warmly welcomes all friends of Yale.  Although Yale connections are an important aspect of our programs, Yale Educational Travel programs are inclusive. We are open to alumni, families, and friends of Yale graduates, and to others who would like to participate in a quality educational travel program under the auspices of Yale University.

Yale Educational Travel and its tour operators reserve the right to accept or decline any person at any time, or to require any participant to withdraw from a program at his or her own expense when such an action is determined by the operator or Yale Educational Travel to be in the best interest of the participant’s health and safety, or the general welfare of the other participants.

 

Program Rates

Unless otherwise stated, all rates listed on this site are per person based on double occupancy and do not include international airfare. Further details on program inclusions can be found in the individual program brochures on the Yale Educational Travel webpages or are also available upon request at 203-432-1950203-432-1950. All prices quoted are based on prevailing fuel prices, airfares (when applicable), and currency exchange rates, and are subject to change without notice.

 

Health and Activity Levels

All Yale Educational Travel participants must be in good health to join and enjoy YET programs. Any condition that may require assistance or special medical attention must be reported at the time a reservation is made. Assistance cannot be expected or guaranteed; participants must make arrangements for their own assistance. Personal attendants traveling with special needs participants will be treated as any other participant and will be subject to the same program policies and rates. By forwarding the deposit for pre-registration or registration in full, the participant certifies that he/she does not have any physical or other limitations that would create a hazard for him-/herself or other travelers or would require adjustments to the program for other travelers.

Nearly all Yale Educational Travel programs involve walking over uneven surfaces, climbing stairs, and navigating areas that are not handicapped accessible. Please refer to the online FAQ for a detailed description of the various activity levels found on Yale Educational Travel programs.

 

Insurance

Life is unpredictable. We strongly recommend that you purchase trip cancellation insurance.  It is wise to cover your trip investment in case you have to cancel due to illness or emergency.  The cancellation penalties listed in the program brochure will apply. You should also review your medical insurance coverage to determine what is and is not covered while traveling abroad.

Yale travelers have the choice of buying insurance from the program’s tour operator or buying insurance from a third party.  It is important to clearly understand from the insurance company what your plan covers.  It is also important to ask the insurance company “Am I purchasing primary or secondary insurance and what does that mean?” Yale Educational Travel cannot recommend one insurance plan over another.

As a special service to its travelers, the Association of Yale Alumni automatically provides all Yale Educational Travel participants with basic medical assistance, security assistance and evacuation coverage under a group travel insurance policy. The policy, provided through UHC Global Travel Program, is intended to provide minimal levels of protection while you are traveling on this program.

This insurance does not include benefits for participant cancellation. It is highly recommended that travelers supplement this basic protection with their own additional coverage, as well as trip cancellation/interruption or baggage coverage. 

 

Program Changes

Although Yale Educational Travel and its operators make every attempt to offer the itinerary as outlined in program promotional materials, changes of conveyance, accommodation, or schedule may become necessary due to weather, inaccessibility of sites, or other restrictions or limitations. Neither Yale Educational Travel nor its operators shall be held liable for changes to trips or travel arrangements, nor for losses or additional expenses resulting from travel. Yale Educational Travel suggests that participants refrain from making non-refundable travel arrangements until the tour operator confirms that the program will run as advertised.

 

Cancellations and Refunds

All cancellations must be in writing to Yale Educational Travel and will be subject to the cancellation policies set forth for the specific program by its operator. Neither the Association of Yale Alumni nor the tour operators accept liability for any airline cancellation penalty incurred by the purchase of a non-refundable ticket in connection with a tour.

 

Disclaimer

Yale University, through its Office of the Alumni Association and Yale Educational Travel, is pleased to provide this service of facilitating travel opportunities for its Alumni and Friends. The Association of Yale Alumni strives to work with the best tour operators to make available interesting and enriching travel opportunities for the Yale family. Please note that the University does not conduct tours, nor does it act as an agent for guests interested in tours. Yale Educational Travel acts as a facilitator with tour operators, with whom tour participants make arrangements for completing travel, and is pleased to act as a liaison with tour operators should you have any questions or concerns that may arise before, during, or after your tour. Yale Educational Travel encourages you to familiarize yourself thoroughly with the tour operator’s cancellation and refund policies, and also to investigate available services such as trip cancellation insurance. The University is not responsible for changes to trips or travel arrangements or for losses or additional expenses resulting from travel.